Privacy Policy

Preamble

With the following privacy policy, we would like to inform you about the types of your personal data (hereinafter also referred to as "data") that we process, for what purposes, and to what extent. This privacy policy applies to all processing of personal data carried out by us, both in the context of providing our services and in particular on our websites, in mobile applications, and within external online presences, such as our social media profiles (hereinafter collectively referred to as "online offering").

The terms used are not gender-specific.

Last updated: November 17, 2025

Table of Contents

• Preamble
• Controller
• Overview of Processing Activities
• Applicable Legal Bases
• Security Measures
• International Data Transfers
• General Information on Data Storage and Deletion
• Rights of Data Subjects
• Provision of the Online Offering and Web Hosting
• Use of Cookies
• Contact and Inquiry Management
• Plugins and Embedded Functions and Content
• Data Protection Information for Whistleblowers
• Changes and Updates
• Definitions of Terms

Controller

ARGE Sigma 9
Musterweg 9
9345 Wolfsberg

E-Mail Address: office@sigma9.studio

Overview of Processing Activities

The following summary outlines the types of data processed, the purposes of their processing, and refers to the data subjects.

Types of Data Processed

• Inventory data.
• Employee data.
• Contact data.
• Content data.
• Usage data.
• Meta, communication, and procedural data.
• Log data.

Categories of Data Subjects

• Employees.
• Communication partners.
• Users.
• Third parties.
• Whistleblowers.

Purposes of Processing

• Communication.
• Security measures.
• Organizational and administrative procedures.
• Feedback.
• Provision of our online offering and user-friendliness.
• Information technology infrastructure.
• Whistleblower protection.

Applicable Legal Bases

Applicable legal bases according to the GDPR: Below you will find an overview of the legal bases of the GDPR on which we process personal data. Please note that in addition to the regulations of the GDPR, national data protection regulations may apply in your or our country of residence or registered office. If more specific legal bases are relevant in individual cases, we will inform you of these in the privacy policy.

• Consent (Art. 6(1)(a) GDPR) - The data subject has given consent to the processing of his or her personal data for one or more specific purposes.
• Performance of a contract and pre-contractual inquiries (Art. 6(1)(b) GDPR) - Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
• Legal obligation (Art. 6(1)(c) GDPR) - Processing is necessary for compliance with a legal obligation to which the controller is subject.
• Legitimate interests (Art. 6(1)(f) GDPR) - Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data.

National data protection regulations in Austria: In addition to the data protection regulations of the GDPR, national data protection regulations apply in Austria. This includes, in particular, the Federal Act concerning the Protection of Personal Data (Datenschutzgesetz – DSG). The DSG contains special provisions on the right to information, the right to rectification or erasure, the processing of special categories of personal data, processing for other purposes, and transfer, as well as automated individual decision-making.

Note on the applicability of GDPR and Swiss DPA: This privacy notice serves to provide information under both the Swiss Federal Act on Data Protection (DPA) and the General Data Protection Regulation (GDPR). For this reason, please note that the terms of the GDPR are used for broader spatial application and comprehensibility. In particular, instead of the terms "processing" of "personal data," "overriding interest," and "special categories of personal data" used in the Swiss DPA, the terms "processing" of "personal data," "legitimate interest," and "special categories of data" used in the GDPR are employed. However, the legal meaning of the terms will continue to be determined by the Swiss DPA within its scope of application.

Applicability of data protection regulations in the country of domicile: In the country where the controller is domiciled, national data protection regulations apply in addition to the General Data Protection Regulation (GDPR).

Security Measures

We take appropriate technical and organizational measures in accordance with legal requirements, considering the state of the art, implementation costs, and the nature, scope, circumstances, and purposes of the processing, as well as the varying likelihood and severity of the risk to the rights and freedoms of natural persons, to ensure a level of security appropriate to the risk.

These measures include, in particular, ensuring the confidentiality, integrity, and availability of data by controlling physical and electronic access to the data, as well as access, input, disclosure, availability, and separation of the data. Furthermore, we have established procedures to ensure the exercise of data subjects' rights, the deletion of data, and responses to data breaches. We also consider the protection of personal data during the development or selection of hardware, software, and procedures, in accordance with the principle of data protection by design and by default.

Securing online connections with TLS/SSL encryption technology (HTTPS): To protect user data transmitted via our online services from unauthorized access, we use TLS/SSL encryption technology. Secure Sockets Layer (SSL) and Transport Layer Security (TLS) are the cornerstones of secure data transmission on the internet. These technologies encrypt the information transmitted between the website or app and the user's browser (or between two servers), thereby protecting the data from unauthorized access. TLS, as the more advanced and secure version of SSL, ensures that all data transmissions meet the highest security standards. When a website is secured by an SSL/TLS certificate, this is indicated by the display of HTTPS in the URL. This serves as an indicator to users that their data is being transmitted securely and encrypted.

International Data Transfers

Data processing in third countries: If we transfer data to a third country (i.e., outside the European Union (EU) or the European Economic Area (EEA)) or if this occurs in the context of using third-party services or disclosing/transferring data to other persons, entities, or companies (which becomes apparent from the postal address of the respective provider or if explicitly mentioned in the privacy policy), this is always done in compliance with legal requirements.

For data transfers to the USA, we primarily rely on the Data Privacy Framework (DPF), which was recognized as a secure legal framework by an adequacy decision of the EU Commission on July 10, 2023. Additionally, we have concluded Standard Contractual Clauses with the respective providers, which comply with the requirements of the EU Commission and establish contractual obligations to protect your data.

This dual protection ensures comprehensive security for your data: The DPF forms the primary level of protection, while the Standard Contractual Clauses serve as additional security. Should there be any changes to the DPF, the Standard Contractual Clauses will act as a reliable fallback option. This way, we ensure that your data remains adequately protected even in the event of any political or legal changes.

For individual service providers, we will inform you whether they are certified under the DPF and whether Standard Contractual Clauses are in place. Further information on the DPF and a list of certified companies can be found on the website of the U.S. Department of Commerce at https://www.dataprivacyframework.gov/.

For data transfers to other third countries, corresponding security measures apply, in particular Standard Contractual Clauses, explicit consent, or legally required transfers. Information on third-country transfers and applicable adequacy decisions can be found in the information provided by the EU Commission: https://commission.europa.eu/law/law-topic/data-protection/international-dimension-data-protection_en?prefLang=en.

General Information on Data Storage and Deletion

We delete personal data that we process in accordance with legal provisions as soon as the underlying consents are revoked or no other legal bases for processing exist. This applies to cases where the original purpose of processing ceases to exist or the data is no longer required. Exceptions to this rule exist if legal obligations or special interests require longer retention or archiving of the data.

In particular, data that must be retained for commercial or tax law reasons or whose storage is necessary for legal prosecution or to protect the rights of other natural or legal persons must be archived accordingly.

Our privacy notices contain additional information on the retention and deletion of data that apply specifically to certain processing activities.

If multiple retention periods or deletion deadlines are specified for a piece of data, the longest period always applies. Data that is no longer kept for its originally intended purpose but is retained for legal or other reasons will be processed exclusively for the reasons that justify its retention.

Start of the period at the end of the year: If a period does not explicitly start on a specific date and is at least one year, it automatically begins at the end of the calendar year in which the event triggering the period occurred. In the case of ongoing contractual relationships under which data is stored, the triggering event is the date on which the termination or other conclusion of the legal relationship becomes effective.

Rights of Data Subjects

Rights of data subjects under the GDPR: As a data subject, you have various rights under the GDPR, which arise in particular from Articles 15 to 21 GDPR:

• Right to object: You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions. Where personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.
• Right to withdraw consent: You have the right to withdraw your consent at any time.
• Right of access: You have the right to obtain confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, access to the personal data and further information and a copy of the data in accordance with legal requirements.
• Right to rectification: You have the right, in accordance with legal requirements, to obtain the completion of the data concerning you or the rectification of inaccurate data concerning you.
• Right to erasure and restriction of processing: You have the right, in accordance with legal requirements, to demand that data concerning you be erased without delay, or alternatively, to demand a restriction of the processing of the data in accordance with legal requirements.
• Right to data portability: You have the right to receive the data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format in accordance with legal requirements, or to request its transmission to another controller.
• Right to lodge a complaint with a supervisory authority: Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.

Provision of the Online Offering and Web Hosting

We process users' data to be able to provide them with our online services. For this purpose, we process the user's IP address, which is necessary to transmit the content and functions of our online services to the user's browser or end device.

• Types of data processed: Usage data (e.g., page views and dwell time, click paths, usage intensity and frequency, device types and operating systems used, interactions with content and functions); Meta, communication, and procedural data (e.g., IP addresses, timestamps, identification numbers, involved persons). Log data (e.g., log files concerning logins or data retrieval or access times.).
• Data subjects: Users (e.g., website visitors, users of online services).
• Purposes of processing: Provision of our online offering and user-friendliness; Information technology infrastructure (operation and provision of information systems and technical devices (computers, servers, etc.)). Security measures.
• Retention and deletion: Deletion according to the information in the section "General Information on Data Storage and Deletion".
• Legal bases: Legitimate interests (Art. 6(1)(f) GDPR).

Further information on processing processes, procedures, and services:

• Provision of online offering on rented storage space: For the provision of our online offering, we use storage space, computing capacity, and software that we rent or otherwise obtain from a corresponding server provider (also called "web hoster"); Legal bases: Legitimate interests (Art. 6(1)(f) GDPR).
• Collection of access data and log files: Access to our online offering is logged in the form of so-called "server log files". Server log files may include the address and name of the retrieved web pages and files, date and time of retrieval, transferred data volumes, notification of successful retrieval, browser type and version, the user's operating system, referrer URL (the previously visited page), and, as a rule, IP addresses and the requesting provider. The server log files can be used for security purposes, e.g., to avoid overloading the servers (especially in the case of abusive attacks, so-called DDoS attacks), and to ensure the utilization and stability of the servers; Legal bases: Legitimate interests (Art. 6(1)(f) GDPR). Deletion of data: Log file information is stored for a maximum of 30 days and then deleted or anonymized. Data whose further retention is required for evidentiary purposes is excluded from deletion until the respective incident has been finally clarified.

Use of Cookies

The term "cookies" refers to functions that store information on users' end devices and read it from them. Cookies can also be used for various purposes, such as for the functionality, security, and comfort of online offerings, as well as for creating analyses of visitor flows. We use cookies in accordance with legal regulations. For this, we obtain the user's consent in advance where necessary. If consent is not required, we rely on our legitimate interests. This applies when the storage and reading of information is essential to provide expressly requested content and functions. This includes, for example, storing settings and ensuring the functionality and security of our online offering. Consent can be revoked at any time. We clearly inform about their scope and which cookies are used.

Information on data protection legal bases: Whether we process personal data using cookies depends on consent. If consent is given, it serves as the legal basis. Without consent, we rely on our legitimate interests, which are explained above in this section and in the context of the respective services and procedures.

Storage duration: With regard to the storage duration, the following types of cookies are distinguished:

• Temporary cookies (also: session cookies): Temporary cookies are deleted at the latest after a user has left an online offering and closed their end device (e.g., browser or mobile application).
• Permanent cookies: Permanent cookies remain stored even after the end device is closed. For example, the login status can be saved and preferred content can be displayed directly when the user visits a website again. Likewise, user data collected with the help of cookies can be used for reach measurement. Unless we provide users with explicit information about the type and storage duration of cookies (e.g., when obtaining consent), they should assume that they are permanent and that the storage period can be up to two years.

General information on revocation and objection (opt-out): Users can revoke their given consent at any time and also object to processing in accordance with legal requirements, including through the privacy settings of their browser.

• Types of data processed: Meta, communication, and procedural data (e.g., IP addresses, timestamps, identification numbers, involved persons).
• Data subjects: Users (e.g., website visitors, users of online services).
• Legal bases: Legitimate interests (Art. 6(1)(f) GDPR). Consent (Art. 6(1)(a) GDPR).

Further information on processing processes, procedures, and services:

• Processing of cookie data based on consent: We use a consent management solution where users' consent for the use of cookies or for the procedures and providers mentioned within the consent management solution is obtained. This procedure serves to obtain, log, manage, and revoke consents, especially regarding the use of cookies and similar technologies used to store, read, and process information on users' end devices. Within this procedure, users' consents for the use of cookies and the associated processing of information, including the specific processing and providers mentioned in the consent management procedure, are obtained. Users also have the option to manage and revoke their consents. The consent declarations are stored to avoid repeated queries and to be able to provide proof of consent in accordance with legal requirements. The storage is done server-side and/or in a cookie (so-called opt-in cookie) or by means of comparable technologies in order to be able to assign the consent to a specific user or their device. Unless specific information about the providers of consent management services is available, the following general information applies: The duration of the storage of consent is up to two years. A pseudonymous user identifier is created and stored along with the time of consent, information on the scope of consent (e.g., relevant categories of cookies and/or service providers), and information about the browser, system, and end device used; Legal bases: Consent (Art. 6(1)(a) GDPR).

Contact and Inquiry Management

When contacting us (e.g., by post, contact form, email, telephone, or via social media) and within existing user and business relationships, the information of the inquiring persons is processed to the extent necessary to answer the contact inquiries and any requested measures.

• Types of data processed: Inventory data (e.g., full name, residential address, contact information, customer number, etc.); Contact data (e.g., postal and email addresses or telephone numbers); Content data (e.g., textual or pictorial messages and posts and the information concerning them, such as information on authorship or time of creation); Usage data (e.g., page views and dwell time, click paths, usage intensity and frequency, device types and operating systems used, interactions with content and functions). Meta, communication, and procedural data (e.g., IP addresses, timestamps, identification numbers, involved persons).
• Data subjects: Communication partners.
• Purposes of processing: Communication; Organizational and administrative procedures; Feedback (e.g., collecting feedback via online form). Provision of our online offering and user-friendliness.
• Retention and deletion: Deletion according to the information in the section "General Information on Data Storage and Deletion".
• Legal bases: Legitimate interests (Art. 6(1)(f) GDPR). Performance of a contract and pre-contractual inquiries (Art. 6(1)(b) GDPR).

Further information on processing processes, procedures, and services:

• Contact form: When contacting us via our contact form, email, or other communication channels, we process the personal data transmitted to us to answer and handle the respective request. This usually includes information such as name, contact information, and, if applicable, further information that is communicated to us and is necessary for appropriate handling. We use this data exclusively for the stated purpose of contact and communication; Legal bases: Performance of a contract and pre-contractual inquiries (Art. 6(1)(b) GDPR), Legitimate interests (Art. 6(1)(f) GDPR).

Plugins and Embedded Functions and Content

We integrate functional and content elements into our online offering that are obtained from the servers of their respective providers (hereinafter referred to as "third-party providers"). This can include, for example, graphics, videos, or city maps (hereinafter uniformly referred to as "content").

The integration always requires that the third-party providers of this content process the user's IP address, as they could not send the content to their browser without the IP address. The IP address is therefore necessary for the display of this content or functions. We strive to use only such content whose respective providers use the IP address solely for the delivery of the content. Third-party providers may also use so-called pixel tags (invisible graphics, also known as "web beacons") for statistical or marketing purposes. The "pixel tags" can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information can also be stored in cookies on the user's device and may contain, among other things, technical information about the browser and operating system, referring websites, visit time, and other information about the use of our online offering, but may also be linked to such information from other sources.

Information on legal bases: If we ask users for their consent to the use of third-party providers, the legal basis for data processing is permission. Otherwise, user data is processed on the basis of our legitimate interests (i.e., interest in efficient, economical, and recipient-friendly services). In this context, we would also like to draw your attention to the information on the use of cookies in this privacy policy.

• Types of data processed: Usage data (e.g., page views and dwell time, click paths, usage intensity and frequency, device types and operating systems used, interactions with content and functions). Meta, communication, and procedural data (e.g., IP addresses, timestamps, identification numbers, involved persons).
• Data subjects: Users (e.g., website visitors, users of online services).
• Purposes of processing: Provision of our online offering and user-friendliness.
• Retention and deletion: Deletion according to the information in the section "General Information on Data Storage and Deletion". Storage of cookies for up to 2 years (Unless otherwise stated, cookies and similar storage methods can be stored on users' devices for a period of two years.).
• Legal bases: Consent (Art. 6(1)(a) GDPR). Legitimate interests (Art. 6(1)(f) GDPR).

Further information on processing processes, procedures, and services:

• Google Fonts (retrieved from Google server): Retrieval of fonts (and symbols) for the purpose of a technically secure, maintenance-free, and efficient use of fonts and symbols with regard to up-to-dateness and loading times, their uniform presentation, and consideration of possible licensing restrictions. The IP address of the user is communicated to the font provider so that the fonts can be made available in the user's browser. In addition, technical data (language settings, screen resolution, operating system, hardware used) are transmitted, which are necessary for the provision of the fonts depending on the devices used and the technical environment. This data may be processed on a server of the font provider in the USA - When visiting our online offering, users' browsers send their browser HTTP requests to the Google Fonts Web API (i.e., a software interface for retrieving the fonts). The Google Fonts Web API provides users with the Cascading Style Sheets (CSS) of Google Fonts and then the fonts specified in the CSS. These HTTP requests include (1) the IP address used by the respective user to access the internet, (2) the requested URL on the Google server, and (3) the HTTP headers, including the user agent, which describes the browser and operating system versions of the website visitors, and the referrer URL (i.e., the web page on which the Google font is to be displayed). IP addresses are neither logged nor stored on Google servers and are not analyzed. The Google Fonts Web API logs details of the HTTP requests (requested URL, user agent, and referrer URL). Access to this data is restricted and strictly controlled. The requested URL identifies the font families for which the user wants to load fonts. This data is logged so that Google can determine how often a particular font family is requested. With the Google Fonts Web API, the user agent must adapt the font that is generated for the respective browser type. The user agent is primarily logged for debugging purposes and used to generate aggregated usage statistics that measure the popularity of font families. These aggregated usage statistics are published on the "Analytics" page of Google Fonts. Finally, the referrer URL is logged so that the data can be used for production maintenance and an aggregated report on the top integrations can be generated based on the number of font requests. According to its own information, Google does not use any of the information collected by Google Fonts to create profiles of end users or to display targeted ads; Service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland; Legal bases: Legitimate interests (Art. 6(1)(f) GDPR); Website: https://fonts.google.com/; Privacy policy: https://policies.google.com/privacy; Basis for third-country transfers: Data Privacy Framework (DPF). Further information: https://developers.google.com/fonts/faq/privacy?hl=en.

Data Protection Information for Whistleblowers

This section provides information on how we handle data from individuals who provide tips (whistleblowers), as well as from affected and involved parties, as part of our whistleblower procedure. Our goal is to provide a straightforward and secure way to report possible misconduct by us, our employees, or service providers, especially for actions that violate laws or - This text area must be unlocked with a premium license. -

Legal bases (Austria): Insofar as we process data to fulfill our legal obligations under the Whistleblower Protection Act (HSchG), the legal basis for processing is Article 6(1)(c) GDPR and, in the case of special categories of personal data, Art. 9(2)(g) GDPR, each in conjunction with § 8 HSchG. This relates to the obligation to establish and operate an internal whistleblower reporting office, the fulfillment of its legal duties, and, in the case of using the data collected in the reporting procedure, taking further investigative or labor law measures against persons convicted of a violation.

Insofar as we process data (especially in cases of identified misconduct) in the context of or in preparation for legal defense, this is done on the basis of our legitimate interests in legally compliant and ethical conduct in accordance with Art. 6(1)(f) GDPR.

If you have given us consent to process personal data for specific purposes, the processing is based on this consent pursuant to Art. 6(1)(a) GDPR and, in the case of special categories - This text area must be unlocked with a premium license. -

Types of data processed:

In the course of receiving and processing tips, as well as in the subsequent whistleblower procedure, we may collect various data. This includes, in particular, the data provided by a whistleblower, such as:

• Name, contact details, and place of residence of the person providing the tip,
• Names and data of possible witnesses or persons affected by the tip,
• Names and data of the persons against whom the tip is directed,
• Data about the alleged misconduct,
• Other relevant details, if provided by the whistleblower.

For the purposes of fact-finding and further proceedings, we also process the following personal data:

• Unique identification of the report,
• Contact details of the whistleblower, if provided,
• Personal data of persons named in the tip, if provided,
• Personal data of persons indirectly affected by the - This text area must be unlocked with a premium license. -

Special categories of personal data:

It may happen that we collect special types of personal data in the course of our activities, especially if they are communicated by a whistleblower. These include:

• Health-related data of a person,
• Data on the racial or ethnic origin of persons,
• Information about a person's religious or philosophical beliefs,
• Information about a person's sexual orientation.

This data is only processed if it - This text area must be unlocked with a premium license. -

Use of our online forms: Please note that it is possible to submit tips anonymously. To ensure the security of your data when using our online forms, we recommend opening them in your browser's 'incognito mode'. Here's how to open an incognito window: a) On a Windows PC: Open your browser and press Ctrl+Shift+N; b) On a Mac: Open your browser and press Command+Shift+N; c) On mobile devices: Switch to private mode via the tab menu.

When you visit our website in normal mode, your browser automatically sends certain information to our server, such as browser type and version, date and time of your access. This also includes the IP address of your end device. This data is temporarily stored in a log file and automatically deleted after 30 days at the latest.

The processing of the IP address serves technical and administrative purposes of establishing a connection to our website. It ensures the security, stability, and functionality of the whistleblower form and is an important part of our measures to ensure confidential - This text area must be unlocked with a premium license. -

Providing names: You have the option to submit tips anonymously. However, unless prohibited by national legislation, we recommend providing your name and contact details. This allows us to investigate the report more effectively and, if necessary, contact you directly.

If you provide your name and contact details, your identity will be treated with strict confidentiality. Exceptions to this confidentiality only exist if we are legally obliged to disclose your identity. This may be necessary to protect our rights or the rights of our employees, customers, suppliers, or business partners - This text area must be unlocked with a premium license. -

Provision of data to third parties: Data related to the submitted tips will only be passed on to third parties under certain circumstances. This happens either a) if you have given us your express consent, or b) if there is a legal obligation to disclose the data. Possible third parties include public authorities, government, regulatory, or tax authorities, if the disclosure is necessary to fulfill a legal or regulatory obligation. In addition, we may engage lawyers and other professional advisors in accordance with legal provisions. They are authorized to investigate suspected misconduct and take necessary measures after an investigation, such as initiating disciplinary or legal proceedings. Furthermore, carefully selected and monitored service providers may receive data for these purposes (e.g., operators of a web-based reporting system). However, these service providers are contractually obliged to comply with the applicable data protection regulations as part of a data processing agreement.

Data retention and deletion: Personal data is only processed for as long as is necessary to fulfill the processing purposes described above. If this data is no longer necessary for the stated purposes, it will be deleted. In certain situations, however, the data may be retained for longer to meet legal requirements, as long as this is necessary and proportionate. In such cases - This text area must be unlocked with a premium license. -

Technical and organizational measures: We have implemented the necessary contractual, technical, and organizational measures to ensure the security of all data we process. This data is processed exclusively for the specified purposes. The incoming tips are processed by authorized persons who have access to the respective tips and carry out the subsequent verification of the facts. Our employees are specially - This text area must be unlocked with a premium license. -

• Types of data processed: Inventory data (e.g., full name, residential address, contact information, customer number, - This text area must be unlocked with a premium license. - ); Employee data (information about employees and other persons in a - This text area must be unlocked with a premium license. - ); Contact data (e.g., postal and email addresses or - This text area must be unlocked with a premium license. - ); Content data (e.g., textual or pictorial messages and posts and the information concerning them, such as information on authorship - This text area must be unlocked with a premium license. - ). Usage data (e.g., page views and dwell time, click paths, usage intensity and frequency, device types and operating systems used, interactions with - This text area must be unlocked with a premium license. - ).
• Data subjects: Employees (e.g., employees, applicants, temporary staff, and other - This text area must be unlocked with a premium license. - ); Third parties. Whistleblowers.
• Purposes of processing: Whistleblower protection.
• Retention and deletion: Deletion according to the information in the section "General Information on Data Storage and Deletion".
• Legal bases: Consent (Art. 6(1)(a) GDPR); Legal obligation (Art. 6(1)(c) GDPR). Legitimate interests (Art. 6(1)(f) GDPR).

Changes and Updates

We ask you to regularly inform yourself about the content of our privacy policy. We adapt the privacy policy as soon as the changes in the data processing we carry out make this necessary. We will inform you as soon as the changes require an act of cooperation on your part (e.g., consent) or other individual notification.

If we provide addresses and contact information of companies and organizations in this privacy policy, please note that the addresses may change over time and we ask you to check the information before contacting them.

Definitions of Terms

This section provides an overview of the terms used in this privacy policy. Insofar as the terms are legally defined, their legal definitions apply. The following explanations, on the other hand, are primarily intended to aid understanding.

• Employees: Employees are persons who are in an employment relationship, whether as staff, employees, or in similar positions. An employment relationship is a legal relationship between an employer and an employee, which is established by an employment contract or agreement. It includes the employer's obligation to pay the employee remuneration, while the employee provides their labor. The employment relationship includes various phases, including the establishment, in which the employment contract is concluded, the performance, in which the employee carries out their work, and the termination, when the employment relationship ends, whether by dismissal, termination agreement, or otherwise. Employee data is all information that relates to these persons and is in the context of their employment. This includes aspects such as personal identification data, identification numbers, salary and bank data, working hours, vacation entitlements, health data, and performance appraisals.
• Inventory data: Inventory data includes essential information necessary for the identification and management of contractual partners, user accounts, profiles, and similar assignments. This data may include, among other things, personal and demographic information such as names, contact information (addresses, telephone numbers, email addresses), birth dates, and specific identifiers (user IDs). Inventory data forms the basis for any formal interaction between individuals and services, institutions, or systems by enabling unique assignment and communication.
• Content data: Content data includes information generated in the course of creating, editing, and publishing content of all kinds. This category of data can include texts, images, videos, audio files, and other multimedia content published on various platforms and media. Content data is not limited to the actual content but also includes metadata that provides information about the content itself, such as tags, descriptions, author information, and publication dates.
• Contact data: Contact data is essential information that enables communication with individuals or organizations. It includes, among other things, telephone numbers, postal addresses, and email addresses, as well as communication means such as social media handles and instant messaging identifiers.
• Meta, communication, and procedural data: Meta, communication, and procedural data are categories that contain information about the way data is processed, transmitted, and managed. Metadata, also known as data about data, includes information that describes the context, origin, and structure of other data. It can include information on file size, creation date, the author of a document, and change histories. Communication data captures the exchange of information between users via various channels, such as email traffic, call logs, messages on social networks, and chat histories, including the involved persons, timestamps, and transmission paths. Procedural data describes the processes and workflows within systems or organizations, including workflow documentation, logs of transactions and activities, and audit logs used for tracking and reviewing operations.
• Usage data: Usage data refers to information that captures how users interact with digital products, services, or platforms. This data includes a wide range of information that shows how users use applications, which functions they prefer, how long they stay on certain pages, and through which paths they navigate through an application. Usage data can also include the frequency of use, timestamps of activities, IP addresses, device information, and location data. It is particularly valuable for analyzing user behavior, optimizing user experiences, personalizing content, and improving products or services. In addition, usage data plays a crucial role in identifying trends, preferences, and potential problem areas within digital offerings.
• Personal data: "Personal data" means any information relating to an identified or identifiable natural person (hereinafter "data subject"); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier (e.g., cookie) or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
• Log data: Log data is information about events or activities that have been logged in a system or network. This data typically includes information such as timestamps, IP addresses, user actions, error messages, and other details about the use or operation of a system. Log data is often used to analyze system problems, for security monitoring, or to create performance reports.
• Controller: "Controller" means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.
• Processing: "Processing" means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means. The term is broad and covers virtually any handling of data, be it collecting, evaluating, storing, transmitting, or deleting.

Created with the free Privacy Policy Generator by Dr. Thomas Schwenke